Overview of Property Management

If you’re a property owner, you know that managing your properties can be a time-consuming and stressful task. From finding and screening tenants to handling maintenance and repairs, the responsibilities can quickly pile up. That’s where property management comes in.

Property management is a service that allows property owners to delegate the day-to-day tasks of managing their properties to professionals. These professionals, known as property managers, handle everything from tenant selection to rent collection, ensuring that your investment is well taken care of.

In this article, we will explore the benefits of using property management services, as well as the factors to consider when deciding whether or not to hire a property management company. We will also provide tips on how to choose the right property management company for your needs.

So, whether you’re a seasoned property owner looking to simplify your life or a novice investor just starting out, read on to discover if property management is the right choice for you. Let’s dive in!

Benefits of Using Property Management

When it comes to managing your rental property, property management can provide numerous benefits that can make your life much easier. Whether you’re a first-time landlord or a seasoned real estate investor, utilizing the services of a property management company can save you both time and stress, while ensuring your investment is well taken care of. Let’s take a closer look at some of the key benefits of using property management.

Time and Stress Management

Managing a rental property can be a time-consuming and demanding task. From advertising and showing the property to screening tenants, collecting rent, and handling maintenance and repairs, the responsibilities can quickly add up. This is where property management comes in to save the day. By hiring a property management company, you can offload these tasks and free up your time for other important aspects of your life. You can rest easy knowing that the professionals are taking care of all the day-to-day management tasks, allowing you to focus on what you do best.

Tenant Screening and Management

One of the most crucial aspects of being a landlord is finding and managing reliable tenants. With property management, you can leave the tenant screening process in the hands of professionals. They will handle everything from advertising the property, conducting thorough background checks, and verifying rental history to ensure you get the most qualified and responsible tenants. Additionally, property management companies handle all tenant communication, including addressing complaints, handling lease renewals, and even dealing with difficult tenants if necessary. You can rely on their expertise to handle any tenant-related issues that may arise.

Maintenance and Repairs

Maintaining a rental property and ensuring that repairs are promptly addressed is essential for both tenant satisfaction and the overall condition of your investment. However, managing maintenance and repairs can be time-consuming and stressful, especially if you don’t have a network of reliable contractors at your disposal. Property management companies have established relationships with trusted vendors and contractors, enabling them to quickly address any maintenance or repair issues that may arise. They will handle all coordination and ensure that repairs are carried out efficiently and cost-effectively. This not only saves you time but also ensures that your property remains in excellent condition.

Rent Collection and Financial Management

Collecting rent can sometimes be a challenging and uncomfortable task for landlords. Late payments and delinquent tenants can create financial strain and add unnecessary stress to your life. Property management companies take care of rent collection on your behalf, ensuring that rent is collected on time and in full. They have effective systems in place to handle late payments and enforce lease terms if necessary. Additionally, property management companies provide detailed financial reports and statements, making it easy for you to track your rental income and expenses. With property management, you can enjoy hassle-free rent collection and have peace of mind knowing that your finances are well-managed.

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By utilizing the services of a property management company, you can take advantage of these benefits and more. However, it’s important to consider various factors before making a decision. Stay tuned for the next section, where we will discuss the factors you should consider when deciding whether to use property management or not.

Want to know how to deal with a bad property manager as a tenant? Check out our article here.

Factors to Consider

When deciding whether to use property management services, there are several factors that you should take into consideration. These factors can help you determine if hiring a property management company is the right choice for you and your rental property. Let’s explore these factors in more detail:

Property Size and Number of Units

One of the first factors to consider is the size of your property and the number of rental units you have. If you own a small rental property with only one or two units, you may be able to handle the management responsibilities on your own. However, if you own a larger property with multiple units, the tasks involved in managing tenants, maintenance, and finances can become overwhelming. In such cases, hiring a property management company can be a wise decision to ensure efficient operations.

Distance from Your Location

Another important factor to consider is the distance between your rental property and your current location. If you live far away from your rental property, it may be challenging to handle regular inspections, emergency repairs, and tenant inquiries in a timely manner. A property management company can provide on-site support and handle these tasks on your behalf. This can give you peace of mind knowing that your property is being well taken care of, even if you’re not physically present.

Experience and Expertise

Managing a rental property requires a certain level of knowledge and expertise. If you’re new to real estate or lack experience in property management, you may find it beneficial to seek assistance from professionals who specialize in this field. Property management companies have the necessary experience and expertise to handle various aspects of property management, such as tenant screening, lease agreements, and legal compliance. By leveraging their knowledge, you can avoid costly mistakes and ensure a smooth rental experience for both you and your tenants.

Budget and Cost Considerations

Lastly, it’s important to assess your budget and consider the costs associated with hiring a property management company. While property management services come at a cost, you should evaluate the potential benefits and weigh them against the fees charged by the company. Keep in mind that property management fees typically range from 8% to 12% of the monthly rental income. However, these fees can be justified by the time and effort saved, as well as the potential for increased tenant retention and higher rental rates.

By carefully considering these factors, you can make an informed decision about whether property management is the right choice for you and your rental property. Remember, every situation is unique, so take the time to assess your specific needs and circumstances before making a final decision.

If you’re interested in learning more about property management, check out our article on how does property management work.

When Property Management May Not be Necessary

While property management can be a valuable asset for many landlords, there are certain situations where it may not be necessary. Let’s explore three scenarios where you may consider managing your rental property yourself.

Small Rental Properties

If you own a small rental property with only a few units, you may find that managing it yourself is both feasible and cost-effective. With fewer tenants to handle and maintenance tasks to oversee, you can invest your time and effort into managing the property directly. This can be particularly advantageous if you live close to the rental property, as it allows you to be readily available for any issues that may arise.

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Proximity to Your Location

The distance between your location and the rental property is an important factor to consider when deciding whether to use property management. If you live in close proximity to your rental property, you have the advantage of being able to address any tenant concerns or maintenance needs promptly. Being nearby also gives you the flexibility to personally show the property to potential tenants, saving you the cost of hiring a property management company.

Hands-on Experience and Availability

Having hands-on experience in property management and being readily available to deal with tenant issues can make self-management a viable option. If you are familiar with landlord-tenant laws, understand the responsibilities of a property manager, and have the time and availability to handle tenant screening, rent collection, and maintenance tasks, then managing the property yourself may be a suitable choice. Additionally, if you enjoy being involved in every aspect of property management and find it fulfilling, self-management might be the right path for you.

While self-management can be rewarding, it’s important to carefully evaluate your own capabilities and resources before making a decision. Assessing your comfort level with handling tenant disputes, staying up-to-date with legal requirements, and being available for emergencies is crucial. It’s also worth considering that if you decide to self-manage and later find it overwhelming or time-consuming, you can always explore the option of hiring a property management company to take over.

Remember, the decision of whether to use property management ultimately depends on your individual circumstances, property size, location, and personal preferences. By considering these factors, you can make an informed choice that aligns with your goals as a landlord.

How to Choose a Property Management Company

Once you’ve made the decision to use a property management company, it’s important to choose the right one for your needs. With so many options available, it can be overwhelming to know where to start. However, by following these steps, you can find a reliable and trustworthy property management company that will take care of your investment property with professionalism and expertise.

Research and Compare Options

The first step in choosing a property management company is to do thorough research and compare your options. Start by searching online for property management companies in your area. Look for companies that have a strong online presence and positive reviews from satisfied clients. Reading reviews and testimonials will give you valuable insights into the experiences others have had with different companies.

Make a list of the top contenders and visit their websites to gather more information. Look for details about their experience, services offered, and any specializations they may have. Consider factors such as their reputation in the industry and whether they have any affiliations or accreditations that demonstrate their commitment to professionalism.

Read Reviews and Testimonials

Reading reviews and testimonials is an essential part of the research process. These firsthand accounts from previous and current clients can provide valuable insights into the strengths and weaknesses of different property management companies. Pay attention to recurring themes in the reviews, as they can give you a good indication of what to expect from a particular company.

In addition to online reviews, consider reaching out to your network for recommendations. Ask friends, family, or colleagues who have experience with property management if they can recommend any companies. Personal recommendations can be especially helpful as you can trust the opinions of people you know and trust.

Interview Potential Companies

Once you’ve narrowed down your list to a few top contenders, it’s time to interview them. Schedule a meeting or phone call with each company to get a sense of their approach and how they would handle your property. Prepare a list of questions to ask during the interview, covering topics such as their experience with properties similar to yours, their tenant screening process, and their approach to handling maintenance and repairs.

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During the interview, pay attention to how the company representatives communicate with you. They should be attentive, responsive, and knowledgeable about the property management industry. Ask for references from current clients and follow up with them to get a firsthand perspective on their experiences working with the company.

Consider Fees and Contracts

Finally, before making your decision, carefully consider the fees and contracts offered by each property management company. Ask for a breakdown of their fees and make sure you understand exactly what services are included. Some companies may charge a flat fee, while others may take a percentage of the monthly rent as their fee.

Review the contract in detail, paying close attention to any clauses or terms that may affect you as the property owner. Make sure you are comfortable with the length of the contract and any termination clauses. If there are any areas of concern or confusion, don’t hesitate to ask for clarification before signing the agreement.

By following these steps and conducting thorough research, you can find a property management company that is the perfect fit for your needs. Remember, choosing the right company can make a significant difference in the success of your investment property. So take your time, ask the right questions, and make an informed decision.

For more information on property management and tips for dealing with difficult property managers, check out our article how to deal with difficult property managers.


In conclusion, the decision to use property management services ultimately depends on your individual circumstances and preferences. While property management can offer numerous benefits such as time and stress management, tenant screening and management, maintenance and repairs, and rent collection and financial management, there are certain factors to consider before making a decision.

Firstly, the size and number of units in your property can play a role in determining whether property management is necessary. Larger properties with multiple units may require more extensive management and oversight, making property management services a valuable asset. On the other hand, if you own a small rental property with only a few units, you might be able to handle the responsibilities yourself.

Another factor to consider is the distance between your location and the property. If you live far away or have multiple properties in different locations, property management can provide the convenience of having someone onsite to handle day-to-day operations and address any issues that may arise.

Your own experience and expertise in property management should also be taken into account. If you have a strong background in real estate and feel confident in your ability to handle the various tasks involved, you may not need to enlist the services of a property management company. However, if you are unfamiliar with the complexities of property management or simply prefer to have professionals handle the job, property management can offer peace of mind and ensure that your investment is well taken care of.

Of course, budget and cost considerations are important factors as well. Property management services come with a fee, and you should weigh the cost against the benefits and convenience they provide. Conducting thorough research, reading reviews and testimonials, and interviewing potential property management companies can help you make an informed decision and find a provider that aligns with your budget and needs.

In some instances, property management may not be necessary. If you own a small rental property, live nearby, and have the time and availability to manage it yourself, you may not require the services of a property manager. Additionally, if you have had negative experiences with property managers in the past or prefer to have hands-on control over your property, self-management might be the right choice for you.

Ultimately, the decision to use property management services is a personal one. By considering the various factors outlined in this article, you can determine whether property management is the right solution for your unique situation. Remember, it’s crucial to conduct thorough research, weigh the pros and cons, and make a decision that aligns with your goals as a property owner.

For more information on related topics, feel free to check out our articles on how to deal with a bad property manager as a tenant and can property managers work from home.

About the author 

Eric Lee

Eric, Co-Founder of REIInsiders, brings extensive real estate investing expertise and a finance background to drive growth and oversee marketing and business development efforts.

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